Section A: Negotiate Submission Agreement
In this part the Archive determines if the active recordkeeping system managing the records in the Ingest Project allows, or is capable of enabling, a trustworthy transfer of records to the Archive in a feasible, scaleable manner. This assessment is entirely separate from any other assessment of the records themselves. Even if the records are authentic and are stored in acceptable record types and formats, and even if there are no problems with existing identifier rules, copyrights, or access rights, it may still simply be too difficult or expensive to facilitate a trustworthy transfer from the recordkeeping system to the preservation system. The Archive should base this determination on the "Requirements for Trustworthy University Electronic Records" or some other set of requirements for trustworthy recordkeeping systems (a Recordkeeping System Evaluation Tool) that evaluate the systems' ability to transfer records to preservation systems. The Archive may forgo this evaluation if it has already identified the capabilities of the recordkeeping system in a Recordkeeping System Report. If the Archive evaluates a new or modified system, it should document the system in a new or updated Recordkeeping System Report. Determining if records can be transferred in a feasible, scaleable, and trustworthy manner also includes checking that the records are managed according to the rules of the recordkeeping system.