Below are the machine-readable and the human-readable versions of a single Submission Agreement. Each version is a different expression of the same information. The data in machine-readable Submission Agreement are Components that reference Resources. The Components are expressed as underlined text in the human-readable version.
The Archive uses the human-readable version to document its own and the Producer's endorsements of the Submission Agreement. It uses the machine-readable version to automate its validation and transformation work.
In this example the Archive, the Digital Collections and Archives at Tufts University, accessions the website of the Task Force on the Undergraduate Experience. It has previously collected paper records from the Task Force.
This is a detailed illustration of a Submission Agreement; it is not a guide for constructing them. This is one example of the many ways an Archive can organize its Submission Agreements. A standard syntax for expressing Submission Agreements does not yet exist. In order for Archives to use these Agreements successfully, that syntax will need to be created.
<submission-agreement id="SA00023">
<record-survey id="RS00023" />
<archive>
<identifier>US::TUFTSU::Central::0001</identifier>
<name>Digital Collections and Archives</name>
</archive>
<producer>
<identifier>US::TUFTSU::Taskforce::0001</identifier>
<name>Task Force on the Undergraduate Experience</name>
</producer>
<circumstance>
This Ingest Project occurs after a previous Ingest Project
with the Task Force concerning its paper records.
</circumstance>
<description>
The records in this Ingest Project are record on the website
(http://ugtaskforce.tufts.edu) of the Task Force on the
Undergraduate Experience (CID US::TUFTSU::Taskforce::0001).
These include the President's charge, reports generated
by the Task Force, and the additional records describing
the Task Force's activities and findings.
</description>
<subscribed-users>
<user>user1</user>
<user>user2</user>
</subscribed-users>
<workflow>University Records</workflow>
<sipcreation status="009" elements="ALL" />
<transfer status="008" elements="ALL" />
<descriptionstandard status="001" elements="ALL" />
<copyright status="001" elements="ALL">
Copyright held by Tufts University.
</copyright>
<confidentiality status="001" elements="ALL">
Open access to the general public.
</confidentiality>
<metadata elements="ALL">
<tag tagNS ="http://purl.org/dc/elements/1.1/"
tagName="publisher"
value ="Task Force on the Undergraduate Experience"/>
<tag tagNS ="http://purl.org/dc/elements/1.1/"
tagName="rights"
value ="Copyright Tufts University 2001"/>
</metadata>
<relationships>
<sa-relationship/>
<relationship urn="tufts:central:dca:UA088:00001"
relNS="info:fedora/fedora-system:def/relations-external"
relName="isMemberOf"/>
<relationship urn="tufts:central:dca:PROD:00001"
relNS="http://dca.tufts.edu/ns/relations/"
relName="producedBy"/>
</relationships>
<element id="SA00023:001">
<description>
University president's charge to the Task Force.
</description>
<urnpool>
<list>
<urn>tufts:central:dca:nhprc-erec:UGT:00001</urn>
</list>
</urnpool>
<date range begin="1999" end="1999" />
<object-profiles>
<profile name="0011"/>
</object-profiles>
<relationships>
<relationship urn="tufts:central:dca:RTD:00019"
relNS="http://dca.tufts.edu/ns/relations/"
relName="hasRecordType"/>
</relationships>
</element>
<element id="SA00023:002">
<description>
Various interim, status, and final reports created by the Task Force.
</description>
<urnpool>
<range>
<begin>tufts:central:dca:nhprc-erec:UGT:RP001</begin>
<end>tufts:central:dca:nhprc-erec:UGT:RP999</end>
</range>
</urnpool>
<date range begin="2000" end="2003" />
<object-profiles>
<profile name="0011"/>
</object-profiles>
<relationships>
<relationship urn="tufts:central:dca:RTD:00011"
relNS="http://dca.tufts.edu/ns/relations/"
relName="hasRecordType"/>
</relationships>
</element>
<element id="SA00023:003">
<description>
List of outreach activities undertaken by the Task Force
</description>
<urnpool>
<list>
<urn>tufts:central:dca:nhprc-erec:UGT:00002</urn>
</list>
</urnpool>
<date range begin="2003" end="2003" />
<object-profiles>
<profile name="0031"/>
</object-profiles>
<relationships>
<relationship urn="tufts:central:dca:RTD:00021"
relNS="http://dca.tufts.edu/ns/relations/"
relName="hasRecordType"/>
</relationships>
</element>
<element id="SA00024:004">
<description>
List of links to online news stories concerning the Task Force
</description>
<urnpool>
<list>
<urn>tufts:central:dca:nhprc-erec:UGT:00003</urn>
</list>
</urnpool>
<date range begin="2003" end="2003" />
<object-profiles>
<profile name="0043"/>
</object-profiles>
<relationships>
<relationship urn="tufts:central:dca:RTD:00035"
relNS="http://dca.tufts.edu/ns/relations/"
relName="hasRecordType"/>
</relationships>
</element>
<element id="SA00024:005">
<description>
Digitized print news stories concerning the Task Force
</description>
<urnpool>
<range>
<begin>tufts:central:dca:nhprc-erec:UGT:00100</begin>
<end>tufts:central:dca:nhprc-erec:UGT:00199</end>
</range>
</urnpool>
<date range begin="2003" end="2003" />
<object-profiles>
<profile name="0011"/>
</object-profiles>
<relationships>
<relationship urn="tufts:central:dca:RTD:00035"
relNS="http://dca.tufts.edu/ns/relations/"
relName="hasRecordType"/>
</element>
<element id="SA00024:006">
<description>
List of Task Force members.
</description>
<urnpool>
<list>
<urn>tufts:central:dca:nhprc-erec:UGT:00004</urn>
</list>
</urnpool>
<date range begin="2003" end="2003" />
<object-profiles>
<profile name="0031"/>
</object-profiles>
<relationships>
<relationship urn="tufts:central:dca:RTD:00015"
relNS="http://dca.tufts.edu/ns/relations/"
relName="hasRecordType"/>
</relationships>
</element>
<element id="SA00024:007">
<description>
List of links to studies concerning undergraduates at other institutions
the Task Force used as benchmarks
</description>
<urnpool>
<list>
<urn>tufts:central:dca:nhprc-erec:UGT:00005</urn>
</list>
</urnpool>
<date range begin="2003" end="2003" />
<object-profiles>
<profile name="0043"/>
</object-profiles>
<relationships>
<relationship urn="tufts:central:dca:RTD:00015"
relNS="http://dca.tufts.edu/ns/relations/"
relName="hasRecordType"/>
</relationships>
</element>
<element id="SA00024:008">
<description>
Content of the Task Force website as a whole.
</description>
<urnpool>
<list>
<urn>tufts:central:dca:nhprc-erec:UGT:00006</urn>
</list>
</urnpool>
<date range begin="ca. 2000" end="2003" />
<object-profiles>
<profile name="0064"/>
</object-profiles>
<relationships>
<relationship urn="tufts:central:dca:RTD:00017"
relNS="http://dca.tufts.edu/ns/relations/"
relName="hasRecordType"/>
</relationships>
</element>
</submission-agreement>
Submission Agreement ID SA00023
This Submission Agreement defines the terms of the transfer of records described in this Agreement and in the Records Survey (RS00023) (hereafter known as "The Records") from the Task Force on the Undergraduate Experience (US::TUFTSU::Taskforce::0001) to the Digital Collections and Archives (DCA).
By agreeing to this Submission Agreement the DCA (US::TUFTSU::Central::0001) declares that it has the proper authority to transfer the records to the DCA.
Special circumstances of Ingest Project
This Ingest Project occurs after a previous Ingest Project with the Task Force concerning its paper records.
General Description of the Records
The records in this Ingest Project are records on the website (http://ugtaskforce.tufts.edu) of the Task Force on the Undergraduate Experience (CID US::TUFTSU::Taskforce::0001). These records are the President's charge, reports generated by the Task Force, and the additional records describing the Task Force's activities and findings.
Detailed Description the Records
All of the records
Will be prepared for transfer according to the DCA SIP Creation rule for web-based records. (SIP Creation Rule 009)
All of the records
Will follow the DCA standard transfer procedures for university records on web server. (Transfer Rule 008)
All of the records
Will be part of Task Force on Undergraduate Experience Collection (UA088)
All of the records
Will be described according to the DCA standard descriptive rule for university records. (Metadata Descriptive Rule 01)
All of the records
Copyright held by Tufts University. (Copyright Status 001)
All of the records
Open access to the general public. (Records Security Profile 01)
President's Charge (SA00023:001)
These record(s) are the University President's charge to the Task Force. They are Charges (Record Type 00019) created from 1999 through 1999 in the form of PDF documents that the DCA will keep and preserve as PDF documents (Object-Profile 0011).
Various Reports (SA00023:002)
These record(s) are the Various interim, status, and final reports created by the Task Force. They are Reports (Record Type 00011) created from 2000 through 2003 in the form of PDF documents that the DCA will keep as PDF documents (Object-Profile 0011).
Outreach Activities List (SA00023:003)
These record(s) are the List of outreach activities undertaken by the Task Force. They are Event Records (Record Type 00021) created from 2003 through 2003 in the form of an HTML file that the DCA will normalize into plain text (Object-Profile 0031).
Links to News Stories (SA00023:004)
These record(s) are the List of links to online news stories concerning the Task Force. They are News Clippings (Record Type 00035) created from 2003 through 2003 in the form of an HTML file that the DCA will normalize into an XBEL file (Object-Profile 0043).
News Stories (SA00023:005)
These record(s) are the Digitized print news stories concerning the Task Force. They are News Clippings (Record Type 00035) created from 2003 through 2003 in the form of PDF documents that the DCA will keep as PDF documents (Object-Profile 0011).
Membership List (SA00023:006)
These record(s) are a List of Task Force members. They are Subject Files (Record Type 00015) created from 2003 through 2003 in the form of an HTML file that the DCA will normalize into plain text (Object-Profile 0031).
Benchmarking Studies (SA00023:007)
These record(s) are the List of links to studies concerning undergraduates at other institutions the Task Force used as benchmarks. They are Subject Files (Record Type 00015) created from 2003 through 2003 in the form of an HTML file that the DCA will normalize into an XBEL file (Object-Profile 0043).
Website (SA00023:008)
These record(s) are the content of the Task Force website as a whole. They are Publications (Record Type 00017) created in ca. 2000 through 2003 in the form of HTML files, PDF files, and JPEG files that the DCA will normalize together into an ZIP Tidy file (Object-Profile 0064).
Endorsement of Submission Agreement
The Digital Collections and Archives agrees to the conditions of this Submission Agreement, which commits the DCA to accession the records into its holdings according to the terms of the Submission Agreement.
___________________________
Eliot Wilczek
University Records Manager
Authorized Representative of the Digital Collections and Archives
The Task Force on the Undergraduate Experience, agrees to the conditions of this Submission Agreement, which commits the Task Force on the Undergraduate Experience to transfer the records to the DCA according to the terms of the Submission Agreement.
___________________________
Armand Greene
Director
Authorized Representative of Task Force on the Undergraduate Experience
© Tufts University and Yale University, 2006.
