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Introduction

Announcements

Staff

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Contact Information

Eliot Wilczek
Co-Principal Investigator
University Records Manager
Digital Collections and Archives, Tufts University
617.627.4588
eliot.wilczek@tufts.edu

Kevin Glick
Co-Principal Investigator
Electronic Records Archivist
Manuscripts & Archives, Yale University
203.432.2202
kevin.glick@yale.edu

Announcements

September 27, 2006

The Manuscripts and Archives department, Yale University Library, and the Digital Collections and Archives, Tufts University are pleased to announce the completion of the "Fedora and the Preservation of University Records Project." Funded by the National Historical Publications and Records Commission (NHPRC), the project combined electronic records preservation research and theory with digital library practice to investigate three areas of research: requirements for trustworthy recordkeeping systems and preservation activities, ingesting records into a preservation system, and maintaining records in a preservation system. While the Tufts-Yale Project is aimed at university archivists and focuses primarily on university records, the findings are not university-specific and are easily applicable to the management and preservation of electronic records in most industries.

The project is releasing twelve reports and an ingest prototype tool. The reports fall into four groups: introduction, ingest, maintain, and findings. All reports and the ingest prototype tool are available in the Reports and Findings section of this website.

June 19, 2006

"The Ingest and Maintenance of Electronic Records: Moving from Theory to Practice"
Kevin Glick, Robert Dockins, and Eliot Wilczek gave a poster presentation on the projects Ingest Guide and Maintain Guide at the Fedora Users Conference at the University of Virginia.

June 12, 2006

"The Ingest and Maintenance of Electronic Records: Moving from Theory to Practice"
Kevin Glick, Robert Dockins, and Eliot Wilczek gave a poster presentation on the projects Ingest Guide and Maintain Guide at the Joint Conference on Digital Libraries in Chapel Hill, North Carolina.

May 31, 2006

"Changes in Acquisition: A Guide to the Ingest of Electronic Records"
Kevin Glick and Eliot Wilczek gave a presentation on accessioning electronic records based on the project's Ingest Guide at the New Skills for a Digital Era Colloquim in Washington DC.

May 19, 2006

The Project Team released a new draft version on the Ingest Guide. The guide is available at http://dca.tufts.edu/features/nhprc/reports/3_1_draftpublic3.pdf.

March 31, 2006

"Fedora and the Preservation of University Electronic Records Project: NHPRC Electronic Records Research Grant"
Kevin Glick, Robert Dockins, and Eliot Wilczek gave a presentation on the grant project at a Yale University Libraries, Standing Committee on Professional Awareness (SCOPA) meeting.

March 11, 2006

"Institutional Repositories: It's not Just the Technology"
Eliot Wilczek gave a presentation on Institutional Repositories and briefly mentioned the grant project at the New England Archivist Spring 2006 meeting at Boston College.

January 3, 2006

The Digital Collections and Archives, Tufts University and Manuscripts and Archives, Yale University received a three-month no-cost extension to March 31, 2006 for the grant project from the National Historical Publications and Records Commission (NHPRC).

September 30, 2005

The Digital Collections and Archives (DCA), Tufts University and Manuscripts and Archives (MSSA) of Yale University Library is pleased to announce the completion of the Ingest Guide for University Electronic Records, a research document for which they seek public input and comment. The Ingest Guide describes the interaction between university archives and records producers and discusses the challenges of preserving electronic records in a meaningful way such that the authenticity and integrity of records is preserved during their movement from a recordkeeping system to a preservation system. The Guide is available at http://dca.tufts.edu/features/nhprc/reports/3_1_draftpublic2.pdf. Public input and comment will be accepted until December 15, 2005.

Having a trustworthy ingest process is one of the cornerstones to having a successful preservation program. Following the Ingest Guide should help archives and others with preservation responsibilities to ensure the functional preservation of records. The Guide refers to ingest broadly, referring not just to the actual transfer but also to the process of defining what records will be transferred and the manner of their transfer, validation, and transformation. The Guide builds on the Reference Model for an Open Archival Information System (OAIS) and the Producer-Archive Interface Methodology Abstract Standard.

The Ingest Guide is the result of the DCA's and MSSA's collaboration on a National Historical Publications and Records Commission (NHPRC) electronic records research grant project (2004-083) to synthesize electronic records preservation research with digital library repository research in an effort to develop systems capable of preserving university electronic records at both institutions. Other forthcoming products from the project include a report on requirements for trustworthy recordkeeping and preservation systems, a guide to maintaining electronic records in a preservation system, and a report on Fedora's (Flexible Extensible Digital Object and Repository Architecture--see http://www.fedora.info) ability to maintain electronic records. The project website is at http://dca.tufts.edu/features/nhprc/index.html.

Please address comments to Kevin Glick, Yale University kevin.glick@yale.edu or Eliot Wilczek, Tufts University eliot.wilczek@tufts.edu.

September 7, 2005

"Preserving Electronic Records at Tufts University"
Eliot Wilczek gave a presentation on the grant project at the International Council on Archives, Section on University and Research Institution Archives (ICA-SUV) Seminar at Michigan State University. The presentation focused on Step 1, Requirements of a Trustworthy Electronic Recordkeeping System in a College or University Setting; Step 2, Requirements of a Trustworthy Electronic Preservation System in a College or University Setting; and Step 3-1, Ingest Guide.

August 16, 2005

The project team posted drafts for public comment of the following documents:
1.1 Requirements for a Trustworthy Recordkeeping System in a University or College Setting
2.1 Requirements for a Trustworthy Preservation System in a University or College Setting
3.1 Ingest Guide

May 14, 2005

"Researching Fedora's Ability to Serve as a Preservation System for Electronic University Records"
Kevin Glick, Robert Dockins, and Eliot Wilczek gave a presentation on the grant project at the Fedora Users' Conference at Rutgers University. The presentation focused on Step 1, Requirements of a Trustworthy Electronic Recordkeeping System in a College or University Setting; Step 2, Requirements of a Trustworthy Electronic Preservation System in a College or University Setting; and Step 3-1, Ingest Guide.

May 12, 2005

The project team posted a preliminary draft of the Step 3-1 Ingest Guide.

March 18, 2005

"Fedora and Institutional Repositories"
Kevin Glick gave a presentation on Fedora and briefly described the grant project at a meeting sponsored by the Information Technology Interest Group and the Preservation and Conservation Interest Group of the ACRL New England Chapter.

March 1, 2005

"Fedora and the Preservation of University Records"
Kevin Glick and Eliot Wilczek gave a presentation on the grant project at ECURE: Preservation and Access for Digital College and University Resources, Arizona State University. The presentation focused on Step 1, Requirements of a Trustworthy Electronic Recordkeeping System in a College or University Setting and Step 2, Requirements of a Trustworthy Electronic Preservation System in a College or University Setting.

January 27, 2005

"Helping Jumbo Remember: Fedora and the Tufts University Institutional Repository"
Eliot Wilczek gave a presentation on Tuft University's implementation of Fedora and briefly described the grant project at Institutional Repositories: Models and Approaches, a NELINET Seminar.

September 17, 2004

Yale Bulletin & Calendar story.

September 2004

Yale University Library press release.

June 25, 2004

The National Historical Publications and Records Commission (NHPRC) of the National Archives and Records Administration has awarded an Electronic Records Project grant to the Digital Collections and Archives of Tufts University, in partnership with Manuscripts & Archives, Yale University. The $196,908 grant will support work to synthesize electronic records preservation research with digital library repository research in an effort to develop systems capable of preserving university electronic records at both institutions. This project will test the potential of Fedora (the Flexible Extensible Digital Object and Repository Architecture) to serve as the architecture for such an electronic records preservation system. The 18 month grant starts in July 2004 and runs through December 2005.

May 17, 2004

NHPRC press release.